Last updated: · Prepared by DataKobi Engineering Team
Corporate Email:
your brand, hosted in Türkiye, spam-free.
Professional Exchange-based email on your own domain ([email protected]).99.7% spam catch rate, unlimited archive, mobile sync — your mailboxes are hosted in our data centers in Ankara and Istanbul, in line with KVKK (Türkiye's personal data protection law).
Why is corporate email serious infrastructure?
Email is the channel through which contracts, quotes and customer communication flow; it is too critical to rely on the "email included with your hosting plan." On shared hosting, hundreds of companies use the same IP — when one of them sends spam, your emails land in the recipient's spam folder. With a corporate email service, IP reputation, authentication (SPF, DKIM, DMARC) and deliverability are continuously monitored metrics with a named owner.
DataKobi has been running corporate Exchange infrastructure for 12 years. The first thing our migrated customers most often tell us is: "our emails no longer land in spam." There is no secret to it; properly configured authentication records, dedicated monitored IPs and a NOC team watching the mail queue around the clock.
How is corporate email priced, and are there hidden costs?
Corporate email is priced as a fixed monthly fee based on the number of users and the mailbox quota; at DataKobi there are no exchange-rate adjustments, data egress fees or surprise extra line items. When comparing providers, always ask about three items: the migration fee (free with us), extra charges for archive/eDiscovery (included in the standard plan) and whether the support SLA is charged separately (24/7 phone support is included in every plan). Because Microsoft 365 sells the mailbox bundled with an Office license, organizations that only need email end up paying for a larger package than necessary.
A concrete example: when calculating the total cost for a 30-person law firm or engineering office, you should count not only the monthly license fee but also the time your IT team spends on spam complaints, migration and certificate/DNS management. With managed corporate email, this operational load is handed over to DataKobi, so the internal resource savings are usually a larger item than the license difference itself.
What size of business is it suited to?
There is no lower limit: a 5-person startup and a 5,000-person holding company use the same Exchange infrastructure at different scales. For small businesses, the biggest benefits are a professional presence (email on your own domain) and spam/security management done by specialists; for mid-size and large organizations, distribution groups, shared calendars, legal retention policies and a dedicated cluster architecture for 500+ users come into play.
This page is written for executives who treat email as a business decision: which plan fits, how the migration process works, and the cost-benefit difference compared with Microsoft 365 and hosting email. If you would like to review the technical architecture, patch management and security details of the Exchange server with your IT team, the technical deep dive on our Managed Exchange Services page will be more suitable.
What is the difference between corporate email and hosting email?
Hosting email usually comes bundled with a web hosting plan and runs in a shared environment where hundreds of different businesses can use the same sending IP. When the reputation of one of those IPs deteriorates, your quotes and contract emails can also end up in the spam folder. Corporate email, on the other hand, is a professional email service that runs on your own domain, with monitored sending reputation, security policies and a managed support layer.
In DataKobi's corporate email infrastructure, SPF, DKIM and DMARC records are verified before the cutover; TLS, anti-phishing policies, daily backups and recovery points are managed together. The goal is therefore not just to open a new mailbox, but to protect email deliverability in a sustainable way.
Will emails be lost during corporate email migration?
No. The migration begins by synchronizing the mailboxes on the old system in the background. Folders, contacts and calendars from Gmail, Microsoft 365, Yandex, cPanel/Plesk or legacy Exchange sources are transferred to the target environment. After the final delta sync is complete, the MX records are changed in a planned window.
Before the cutover, the domain's DNS records, Outlook/mobile device profiles, shared mailboxes and distribution groups are checked. This planning is necessary for a migration during which users keep working; a written rollback plan is prepared for each organization according to its existing email infrastructure.
Multi-layer spam filtering
RBL, content analysis, sandbox attachment scanning and machine learning; 99.7% catch rate, close to 0% false positives.
Unlimited archive and eDiscovery
Automatic archiving for legal retention; keyword search across past emails (eDiscovery).
Sync on every device
Outlook, OWA, iOS and Android — email, calendar and contacts are the same everywhere.
Backup and recovery
Daily backup, 14-day recovery point; even a single email can be restored.
SPF · DKIM · DMARC handled by us
We set up, monitor and report on your authentication records; deliverability is guaranteed.
Shared calendars and rooms
Meeting room booking, shared mailboxes and distribution groups are standard.
Security layer
Mandatory TLS, phishing protection, optional 2FA and remote wipe.
24/7 Turkish-language support
You reach a real engineer by phone; 15-minute response target for critical requests.
DataKobi, Microsoft 365, or hosting email?
| DATAKOBI | MICROSOFT 365 | HOSTING EMAIL | |
|---|---|---|---|
| Hosting location | Türkiye (Ankara · Istanbul) | Abroad (EU/US regions) | Unclear, mostly abroad |
| KVKK / local regulation | Full compliance, on-site audit available | Requires an additional agreement and analysis | Usually cannot be documented |
| Spam catch rate | 99.7% · multi-layer + human monitoring | High | Low to medium, reputation problems are common |
| IP reputation | Dedicated, monitored IP | Shared but managed | Shared with hundreds of companies |
| Support | 24/7 Turkish-language, engineer by phone | Portal/ticket, foreign language | Limited |
| Archive and eDiscovery | Included | On higher plans | None |
We migrate without losing a single email.
Analysis
We inventory your current system (Gmail, M365, hosting, legacy Exchange) and mailbox sizes.
Pre-sync
All emails, contacts and calendars are copied to the new system in the background; you keep working.
MX cutover
Domain records are updated; new emails now flow to DataKobi. Downtime: minutes.
Verification
The final delta sync is run, SPF/DKIM/DMARC are verified, and we assist your team with device setup.
Frequently Asked Questions About Corporate Email
What is corporate email?
Where are the mailboxes hosted?
Can our existing emails be migrated without losing anything?
Why do our emails land in the spam folder? Can you fix it?
Can I use it on Outlook, my phone and the web at the same time?
How large is the mailbox?
Can you restore a deleted email?
How many users can I start with?
How are you different from Microsoft 365?
Can I send bulk email (newsletters)?
Have your email running on DataKobi tomorrow.
Tell us your user count; quote the same day, migration the next. The migration is completely free and without downtime.